Youth Track & Field Meet

Sunday,    January 11, 2009

Reggie Lewis Track Center

Boston, MA

Age Groups

6 and under (Sub-Primary), 7-8 (Primary), 9-10 (Bantam), 11-12 (Midget), 13-14 (Youth),
15-16 (Intermediate)  Age groups based on age as of meet day – January 11, 2009.

Events

55 Meter, 200 Meter, 400 Meter, 800 Meter, 1500 Meters, 55 Meter Hurdles,
4 x 200 Meter Relay, Long Jump, High Jump, Shot Put, Standing Long Jump

Directions

Reggie Lewis Track and Athletic Center ~ 1350 Tremont St. ~ Boston MA
From Southeast Expresssway
Take Mass. Ave. / Roxbury exit – straight off ramp – through lights (Mass Ave.) on to Melnea Cass Blvd.  Follow to end and go left onto Tremont Street. RLTAC is ¼ mile on left.
From South of Boston
Route 93 North to Southeast Expressway. Follow directions above.
From North of Boston
Route 93 South / Route 1 to Southeast Expressway.  Follow directions above.
From West of Boston
Mass. Pike East to the last exit which is Southeast Expressway.  Follow directions above.

Sanction

USA Track & Field

Sponsor

Needham Track Club   Meet Director:  John Hrones    Meet Consultant:  Bob Rothenberg 

Awards

1st Place – Trophies for all events, 2nd – 6th Place – Medals
Heats and Field Events 7th & lower – Ribbons; Ribbons for all places for age 5-6
Athlete of Meet trophies for each age group and overall
Note:  Some event may have 7th and 8th place medals

Event Qualification

The best 7 times in the 55 meter, 55 meter hurdle, and  the best 6 times in the 200 meter heats qualify for the finals. All other events are finals, resolved by time if multiple sections are held.

Team Scoring

Trophies awarded to top 10 finishing teams.  No scoring for relays or age 5-6 events.
Scoring: 1st – 10,   2nd – 8,   3rd – 6,   4th – 5,   5th – 4,   6th – 3,   7th – 2,   8th – 1 
Some running events have only 6-7 scoring places.

Affiliation

An athlete who enters with a club affiliation may not change to another club during the meet.
Clubs may not combine together in the scoring.

Registration
Fee

$13 per athlete (includes 3 individual events, at most 2 running).
$12 per relay team (relay not included in event limits).
$6 for EACH extra event (maximum of 2 extra events)

Deadline

All entries must be received by  9 pm on Thursday, January 8, 2009.
Late entries accepted at discretion of meet director (will cost $25 if accepted).

Admission
Fee

$5 for each spectator age 14+  (may be bought in advance or on day of meet)
$2 for each child 5-13 who is not a registered athlete
Free admission for children under age 5

Facilities

200 meter track.  Fully automatic timing.  Bathrooms available.  Concession stand open during meet.

Officiating

Massachusetts State Officials

Event
Changes

Coaches and athletes may change the events they compete in if they e-mail the changes to
needhamtrackclub@aol.com by 9 pm Thursday, January 8, 2009.  Running event changes after this time are charged $3 per event and must be made before meet day. Race day changes are at the discretion of the meet director.  Relay event entries will be accepted up to one hour before the event.

Athlete
Changes

Coaches and parents may substitute athletes if they e-mail the changes to our web site,  needhamtrackclub@aol.com by  9 pm on Thursday, January 8, 2009. 

E-mail

If you e-mail changes, be sure to include the athlete’s name, town, club, and age. If substituting an athlete, you must return a completed registration for the new athlete.

Equipment

Runners must use batons and shot puts provided by the meet.  ¼ inch pyramid or Christmas tree spikes are permitted (in track area only).  Bring non-spiked shoes for use outside of the track area. Starting blocks are provided and can be used in the 55 Meter Dash and 55 Meter Hurdles only.

Event
Conflicts

Athletes at field events should notify the field event official if they have to leave to check in and/or compete at a running event.  If an athlete misses an attempt at a field event (or height for high jump), the field event official can, at their discretion, provide accommodation if it does not disrupt the logistics and time schedule of the event.

Runner
Numbers

Runner numbers should be placed on the front of the jersey.  Hip numbers should go on the LEFT hip for events on the track oval.  Hip numbers should go on the RIGHT hip for the 55 meter and hurdles.

Running Event Confirmation

Upon arriving at the meet or in all cases at least 45 minutes before the start of an event, runners, their parents, or coaches must go to the run event confirmation table to confirm their intention to run in the events they are registered for.  Heat and lane assignments will be made based on these confirmations. Exception:  Age 5-6 do not have to confirm their events – just show up ready to run.
Important:  Even if registered for an event, you will not be permitted to run unless you confirm your intentions at the running event confirmation table.

Relays

All runners on a relay team must be the same sex.  Each athlete  must not exceed the age requirement for the age group of the relay they are competing in.  However, younger age athletes may compete on relays for older age groups.  Relay teams may mix runners from different teams and unattached.

Age 5-6
Events

All age 5-6 events will be non-competitive.  Ribbons (no trophies or medals) will be awarded.
No times or places will be recorded.  There are no penalties for event changes for age 5-6 year olds.

Sportsmanship

Athletes and/or teams may be ejected from the meet for unsportsmanlike conduct of coaches, athletes, parents, family, or friends. Parents and coaches are responsible for their athletes’ conduct.

Housing

Arrangements are being made at local hotels for reduced rates.  Please look on our web site.

Changes from last year’s meet

• 1500 Meter Run instead on 1 Mile Run; includes age 7-8
• No high jump for age 7-8; no 400 meter for age 5-6
• Race day confirmation of running event registration
  

Additional
Information

Contact John Hrones, needhamtrackclub@aol.com    See our web site at www.needhamtrack.org
As a last resort, call the meet director at 781-856-4088

Any athlete aged 7-16.  There will be 10 trophies. 
One for the top boy and girl in ages 7-8, 9-10, 11-12, 13-14, and 15-16
One age group winner will be awarded overall Athlete of the Meet.

Nomination

Coaches or parents can make nominations by filling out a written form available at the scoring table - only one nomination per child, please.  Nominator is responsible for

• Recording top 1-3 events on nomination form
• Recording the times and marks from these events (from posted results) on form
  

Criteria

The award criteria include:

• Spectacular mark(s) in one or two events (meet record)
• Very strong performance across 3 events
• Timeliness of getting information into scoring table
• Sportsmanship of athlete, parents, coaches, and team
• Only the best 1-3 events count
  

Logistics

Filled out sheet must be returned to the Scoring table prior to the start of the team relay.  Meet officials will make any late adjustments.

Winning

You must be present at the end of the meet to win Athlete of the Meet - no trophies are  mailed.  Decisions of meet director and meet officials are final.

FAQs

Do I have to win multiple events?
Certainly multiple event wins are helpful.  However, you can compete in just one event and have such a fantastic mark that you become an AOM.

What if results haven’t been posted for some events by the start of the relay?
Be sure to turn in your AOM form before the start of the relay – even if incomplete. Wait for  the results, then go to the results table and ask that your AOM form be updated.  All updates must be completed by the end of the relays.